Create a Book/Course Relationship

Book/course relationships are listed on the Courses tab. Book/course relationships are key to calculating the district's and each campuses' eligibility numbers per ISBN and enabling several course dependent reports (within the district view and the campus view).  Example reports include: District Analysis of Need report, Campus Analysis of Need report, Class Roster Book Check report, and Class Roster with Bar Codes.

BEST PRACTICE:  After assigning new and/or editing existing book/course relationships, push the relationships to the respective campuses approved for the ISBN.  Review Transfer Book-Course Relationships.

Create a Book/Course Relationship

1. Click on Other Data located on the Navigation Bar.

2. Click on Courses.  This opens the Courses page.

3. Search for the desired course.

4. Click on Details, located on the course's row.  This opens the respective Course Details page.

5. Click on Add located under the Textbooks Tab.  This opens the Course/Book Assignment page.

6. Search for the desired ISBN.

7. Click on the Select box located on the ISBN's row.  This opens the Eligibility Percentage fields.

8. Enter the desired percentage into each field.

9. Click on Add Selected located above the blue header bar.  This updates the Course/Book Assignment grid.

10. Click on Previous Page to return to the Course Details page.  The Textbooks Tab has been updated to include the newly added ISBN.
    

NOTE:

• To add multiple ISBNs to the same course after adding the first ISBN, repeat steps 6 through 9 until all desired ISBNs have been added.

• Eligibility (a number the district uses to approve additional materials requested from a campus) is calculated by the following equation:  
  (Campus Student %  x  Current enrollment number)  +  (Campus Teacher %  x  Current Teacher Enrollment Number) = ISBN eligibility
  
  To edit campus book/course relationship percentages (used when calculating campus specific eligibility counts), review Transfer Book-Course Relationships.
  
  Most districts designate student edition materials for students only.  In order to only account for student enrollment eligibility, use zeros in the Teacher % fields for student edition materials.  In almost all cases, districts designate teacher edition materials for teachers only.  In order to only account for teacher enrollment eligibility, use zeros in the Student % fields for teacher edition materials.
  
  To designate every student/teacher enrolled is entitled to a copy of the ISBN (1:1 ratio), 100% is entered into the respective campus percentage field.  It is common to have a higher percentage for the district fields.  This allows for district growth, special education copies, etc...

• • Review an ISBN's district wide eligibility numbers on the Textbook Details' Inventory Tab under the Textbook Needs section.  Reports have three District Analysis of Needs reports (current enrollment, max enrollment, and percentage forecast).
    
    Review a campus' eligibility for an ISBN in Find a Book and/or the Campus Details' Eligibility Tab.  The Campus Analysis of Need report is another option for reviewing a campus' eligibility.

• Review current book/course relationships with the Master Courses Listing report.

• Review a list of all courses assigned to a specific ISBN on the Textbooks page.