Campus Eligibility Tab

Campuses allow the establishment and management of sites utilizing instructional materials within your district.  The Eligibility tab displays the ISBNs approved for the respective campus, campus inventory counts, over/short inventory counts, and the established campus book-course relationship details (versus the district book-course relationship).  To edit district book-course relationship percentages, review Textbooks and Courses.

Edit Campus Eligibility Percentages

Only approved ISBNs are displayed in the campus' Eligibility tab.

1. Click on Campuses located on the navigation bar

2. Search for the desired campus.

3. Click on Details, located on the campus' row.  This opens the respective Campus Details page.

4. Click on Eligibility tab.

5. Scroll to locate the desired ISBN.

6. Click on Edit located on the ISBN's row. This opens the campus eligibility percentages.

7. Update the desired percentages.

8. Click on Save.  The Eligibility grid refreshes and recalculates the Copies Eligible and Over/Short fields.
   

NOTE:

Eligibility (a number the district uses to approve additional materials requested from a campus) is calculated by the following equation:  
(Campus Student %  x  Current enrollment number)  +  (Campus Teacher %  x  Current Teacher Enrollment Number) = ISBN eligibility

Most districts designate student edition materials for students only.  In order to only account for student enrollment eligibility, use zeros in the Campus Teacher % field for student edition materials.  In almost all cases, districts designate teacher edition materials for teachers only.  In order to only account for teacher enrollment eligibility, use zeros in the Campus Student % field for teacher edition materials.

To designate every student/teacher enrolled is entitled to a copy of the ISBN (1:1 ratio), 100% is entered into the respective campus percentage field.  It is common to have a higher percentage for the district fields.  This allows for district growth, special education copies, etc...

1. • Review an ISBN's district wide eligibility numbers on the Textbook Details' Inventory Tab under the Textbook Needs section.  Reports have three District Analysis of Needs reports (current enrollment, max enrollment, and percentage forecast).

   • Review a campus' eligibility for an ISBN in Find a Book and/or the Campus Details' Eligibility Tab.  The Campus Needs by Title report is another option for reviewing a campus' eligibility.

Review current book/course relationships with the Master Courses Listing report.

Review a list of all campuses offering a specific course on the Courses page.