Single Campus Requisition Overview

Campus Requisitions is a process to increase the inventory at the campus level. A campus requisition can be placed by the campus or the district to order/requisition items supplied by the district.

The Single Campus tab provides the tools needed to process all campus requisitions.  Within this tab, the district can create a single campus requisition for a specific campus, review/approve/edit/deny submitted requisition quantities, process/print Pick Ticket (A Pick Ticket is the campus requisition shipping slip the district provides when shipping items to a campus. This serves as a form for the district warehouse to pull, package, and ship the approved materials. It is also a list of items and quantities included in the shipment for the benefit of the campus. Due to availablity, approved items and quantities can result in partial shipments to the campus. As a result, it is possible for a single campus requisition to generate multiple pick tickets. Each pick ticket has a unique ticket number, located in the upper lefthand corner of the ticket. The Pick Ticket is in PDF file format.), ship requisition quantities, and, if desired, receive shipped quantities on behalf of the respective campus.

Single Campus Requisition Page  ( watch quick video)

• Add - creates a new single campus requisition

• Show Completed  - displays Completed campus requisitions (all items have been received/denied)

• Campus ID - an alpha and/or numeric campus number (often corresponds with the student management system's campus ID numbers)  

• Campus Name - name the site/location goes by

• Requisition Name - displays the names given to the campus requisitions (must be unique by campus)

• • Red Text - indicates a campus requisition with at least one ISBN in the status of back order (the district warehouse currently does not have enough in storage to ship to the campus)

• Status - displays the overall status of the campus requisition (not to be confused with the respective ISBN's statuses)

• Dated Submitted - displays the date the campus requisition was created

• Details - opens the Campus Requisition Details page providing the tools needed to process the respective campus requisition

• Edit - opens the Campus Requisition Details page and allows the editing of the campus requisition

• Report - opens the respective PDF (A file format which provides an electronic image of text or text and graphics which looks like a printed document and can be viewed, printed, and electronically transmitted. To view and/or print a PDF document, the user must have a PDF reader installed on the computer they are using - for example, Adobe® Reader®.) file formatted Campus Requisition Report as of that moment in time

Campus Requisition Details Page

This page will automatically load the respective tab based on the next step in processing the campus requisition.

• Requisition Name - name given to the campus requisition (must be unique)

• Campus Name - name the site/location goes by

• Campus ID - an alpha and/or numeric campus number (often corresponds with the student management system's campus ID numbers)  

• Date Created - displays the date a TIPWeb-IM user created the campus requisition

• Created By - displays the name of the user who was logged into TIPWeb-IM and created the campus requisition

• Status - overall status of the campus requisition (not to be confused with the respective ISBN's statuses)

• Total Value of Requisition - displays the overall values of the campus requisition (quantity requested multiplied by ISBN unit price)

• Total # of Books Ordered - displays the total quantity of copies requested (all ISBN specific quantities combined)

• Notes - displays the notes entered regarding the items within the campus requisition for communication purposes between the campus and the district

• Delete - permanently deletes the campus requisition and all of the associated information (except successful distributions to campuses)
  

• • Approve Tab:

  • • Deny - when displayed, allows the item to be marked as denied (no copies are approved or will be shipped)

    • ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) on the campus requisition

    • Title - displays the assigned name of the instructional material requested on the campus requisition

    • SLC (State List Code) - displays the respective state assigned number associated with the ISBN

    • Available - displays the total count expected to be at hand within the district warehouse/storage location ready to distribute to a campus (Available = Storage - Ticketed)

    • Campus Transfer - provides two related functions to identify materials not being utilized within the district:

    • • Displays the total storage count located/distributed to other campuses with the district for the respective ISBN

      • Clicking on the displayed number opens a window listing each approved campus for the respective title, their total inventory, their eligibility, and their not in use/storage count

    • Item Status (located below the blue header bar) - displays the current status of each ISBN on the campus requisition

    • Item Summary - provides the owned, eligible, ordered, and approved counts of each ISBN on the campus requisition respective to the campus

    • Approved - when open, allows the entry of the desired approved number for each ISBN on the campus requisition (this number indicates the count the district intends to ship to the campus)

    • Approve Item - when displayed, applies the count located in the Approved field (the grayed out icon indicates the approved number can no longer be edited)

    • • Approve All (located above the blue header bar) - applies the counts located in the Approved fields for all eligible titles in the grid at one time
        

  • Shipping Tab:

  • • Prepare Ticket - when displayed and selected, processes all of the approved items on the campus requisition and places them on the Pick Ticket (A Pick Ticket is the campus requisition shipping slip the district provides when shipping items to a campus. This serves as a form for the district warehouse to pull, package, and ship the approved materials. It is also a list of items and quantities included in the shipment for the benefit of the campus. Due to availablity, approved items and quantities can result in partial shipments to the campus. As a result, it is possible for a single campus requisition to generate multiple pick tickets. Each pick ticket has a unique ticket number, located in the upper lefthand corner of the ticket. The Pick Ticket is in PDF file format.)

    • Pick Ticket - when displayed and selected, creates a report (Pick Ticket (A Pick Ticket is the campus requisition shipping slip the district provides when shipping items to a campus. This serves as a form for the district warehouse to pull, package, and ship the approved materials. It is also a list of items and quantities included in the shipment for the benefit of the campus. Due to availablity, approved items and quantities can result in partial shipments to the campus. As a result, it is possible for a single campus requisition to generate multiple pick tickets. Each pick ticket has a unique ticket number, located in the upper lefthand corner of the ticket. The Pick Ticket is in PDF file format.)) itemizing approved items and their quantities for the district warehouse staff to pull, package up, and ship to the campus

    • Re-Print Pick Ticket - when displayed and selected, allows the current Pick Ticket(s) to be reprinted until the respective ISBNs are received at the campus level

    • Status (located below the blue header bar) - displays the current status of each ISBN on the campus requisition

    • ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) on the campus requisition

    • Title - displays the assigned name of the instructional material requested on the campus requisition

    • SLC (State List Code) - displays the respective state assigned number associated with the ISBN

    • Available - displays the total count expected to be at hand within the district warehouse/storage location ready to distribute to a campus (Available = Storage - Ticketed)

    • BackOrder - displays the quantity not able to be shipped to the campus due to the district storage count for the ISBN (any quantity higher than zero in this column triggers the campus requisition name to display in red text on the Single Campus Requisition grid)

    • Approved - displays the desired quantity the district intends to ship to the campus (designated on the Approve tab)

    • # Shipped - displays the quantity already shipped to the campus (the ISBN is either in the status of In Transit or Complete)

    • Ship - marks the item as In Transit (defined as packed up, loaded on a delivery vehicle, and headed toward the campus)

    • • Ship All (located above the blue header bar) - marks/ships the counts located in the To Ship fields for all eligible titles in the grid at one time to the status of In Transit.

    • Undo - removes an ISBN from the status of Ticketed and places it back in the status of Approved
      

  • Receiving Tab:

  • • Status (located below the blue header bar) - displays the current status of each ISBN on the campus requisition

    • ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) on the campus requisition

    • Title - displays the assigned name of the instructional material requested on the campus requisition

    • SLC (State List Code) - displays the respective state assigned number associated with the ISBN

    • Ordered - displays the quantity requested respective to the instructional material requested on the campus requisition

    • Copies Sent - displays the quantity of item shipped to the campus (if using Quick Ship, this number may be different than the quantity Ticketed)

    • Sent - displays the date the respective ticketed items were shipped to the campus

    • Ticket # - displays the Pick Ticket (A Pick Ticket is the campus requisition shipping slip the district provides when shipping items to a campus. This serves as a form for the district warehouse to pull, package, and ship the approved materials. It is also a list of items and quantities included in the shipment for the benefit of the campus. Due to availablity, approved items and quantities can result in partial shipments to the campus. As a result, it is possible for a single campus requisition to generate multiple pick tickets. Each pick ticket has a unique ticket number, located in the upper lefthand corner of the ticket. The Pick Ticket is in PDF file format.) number

    • Received - displays the counts to be received on behalf of the campus (the count can be reduced to reflect an incomplete or partial shipment of copies marked In Transit)

    • Receive Item - allows the district to receive an In Transit shipment on behalf of the campus (campus inventory counts are updated and become available to be issued to individuals on the campus when the shipment is received)

    • • Receive All (located above the blue header bar) -  receives all ISBNs listed for the In Transit shipment on behalf of the campus at one time
        

Edit Campus Requisition Page

• Requisition Name - displays the name given to the campus requisition (must be unique)

• Campus Name - displays the name of the campus associated with the campus requisition

• Notes - displays the notes entered regarding the items within the campus requisition for communication purposes between the campus and the district

• ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) requested on the campus requisition (grayed out ISBNs are campus owned items)

• Title - displays the assigned name of the instructional material requested on the campus requisition

• Publisher - name of the company which publishes the respective instructional material

• SLC (State List Code) - displays the respective state assigned number associated with the ISBN

• Price - suggested replacement price for a single copy

• Teacher Enrollment - displays the number of teachers scheduled to teach classes utilizing the selected ISBN for this campus (book-course relationships are required for this to calculate accurately)

• Student Enrollment - displays the number of students scheduled to attend classes utilizing the selected ISBN for this campus (book-course relationships are required for this to calculate accurately)

• Total Eligibility - displays the total number of individuals (Teacher Enrollment & Student Enrollment) multiplied by the assigned campus eligibility percentage assigned for this ISBN (book-course relationships are required for this to calculate accurately)

• Copies Owned - displays the quantity of the selected ISBN the district is holding the campus responsible for

• Copies on Order - displays the quantity of the selected ISBN already submitted to the district office on a campus requisition and not yet received

• District Available - displays the total count expected to be at hand within the district warehouse/storage location ready to distribute to a campus (Available = Storage - Ticketed)

• Copies Needed - displays the quantity the campus is eligible for, Total Eligibility subtracted by the Copies Owned (book-course relationships are required for this to calculate accurately)

• Copies to Order - a field to record the additional  requested quantity of the selected ISBN to ship to the campus

• Add Textbook to Requisition - attaches the ISBN and the Copies to Order to this campus requisition

• Save - allows the changes to be saved after updating the campus requisition

• Report   - opens the respective PDF file formatted Campus Requisition Report as of that moment in time

• Cancel - closes the Edit Requisition page and displays the Single Campus Requisitions page

• Edit Quantity - located on each ordered ISBN's row and opens the quantity ordered for the respective ISBN to allow changes

• Remove ISBN from Requisition - located on each ordered ISBN's row and removes the respective ISBN from the campus requisition
  

NOTE:

A campus requisition can be named anything not used before (per campus). Many districts have naming conventions they ask their campuses to follow. One common naming convention is:  [YY] [Campus #] [MMDD]

Pick Tickets can be customized by the district.  Review District Preference options for Pick Tickets.