Multi Campus Requisition Overview

The campus requisition Multi-Campus tab is a fast way to create multiple campus requisitions at once for campus approved ISBNs.  Within this tab, the district can build and create multiple campus requisitions for selected ISBNs. This is helpful when distributing common ISBNs to multiple campuses (such as, beginning of the year replacement quantities and new adoption materials).

After creating and, optionally, approving campus requisitions on the Multi-Campus tab, the Single Campus tab is where the respective requisitions will be located to process further.

Multi-Campus Requisition Page

• Add - creates a new multi-campus requisition

• Show Submitted  - displays Submitted campus requisitions (multi-campus requisitions created, ISBNs added, and submitted to the Single Campus Requisition page)

• Requisition Name - displays the names given to the multi-campus requisitions

• Status - displays the multi-campus status of In Progress or Submitted (not to be confused with the single campus requisition's statuses)

• Date Created - displays the date a TIPWeb-IM user created the multi-campus requisition

• Edit - opens the Manage Multi-Campus Requisitions page and allows the editing of the multi-campus requisition

• Submit - creates single campus requisitions based on the data within the multi-campus requisition (placing them on the Single Campus Requisition page with the multi-campus requisition name, a hyphen, and the respective campus ID number)

• Report - opens the respective PDF (A file format which provides an electronic image of text or text and graphics which looks like a printed document and can be viewed, printed, and electronically transmitted. To view and/or print a PDF document, the user must have a PDF reader installed on the computer they are using - for example, Adobe® Reader®.) file formatted Multi-Campus Requisition Report, as of that moment in time
  

Manage Multi-Campus Requisitions

• Multi-Campus Requisition Info:

• • Requisition Name - displays the names given to the multi-campus requisitions

  • Notes - displays the notes entered regarding the items within the multi-campus requisition for communication purposes between the campus and the district
    

• ISBN Search Grid:

• • Included - icon displays if the ISBN has been added in the multi-campus requisition to at least one campus and with at least one copy to order

  • ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) on the multi-campus requisition

  • Title - displays the assigned name of the instructional material requested on the multi-campus requisition

  • SLC (State List Code) - displays the respective state assigned number associated with the ISBN

  • Price - suggested replacement price for a single copy

  • Available Copies - displays the total count expected to be at hand within the district warehouse/storage location ready to distribute to a campus (Available = Storage - Ticketed)
    

• Approved Campuses for ISBN Grid:

• • Campus ID - an alpha and/or numeric campus number (often corresponds with the student management system's campus ID numbers and will be used in the single campus requisition name once the multi-campus requisition is submitted)  

  • Campus Name - displays the name of the campus associated with the campus requisition

  • Eligibility - displays the total number of individuals (Teacher Enrollment & Student Enrollment) multiplied by the assigned campus eligibility percentage assigned for this ISBN (book-course relationships are required for this to calculate accurately)

  • Owned - displays the quantity of the selected ISBN the district is holding the respective campus responsible for

  • Copies Needed - displays the quantity the campus is eligible for: Eligibility subtracted by Owned (book-course relationships are required for this to calculate accurately)

  • Copies to Order - a field to record the additional requested quantity of the selected ISBN to ship to the campus (once a count has been entered and the field has been de-selected, the content is automatically saved)

  • • Included - when displayed, indicates the Copies to Order field's content is saved (briefly displays next to the Copies to Order field after a count has been entered and the field has been de-selected)

    • Remove - when displayed, indicates the ability to remove the Copies to Order count from the multi-campus requisition (only in respect to the selected ISBN and the campus the icon is located on)