Campus to Campus Transfers

Campus to Campus Transfers allows the quick and easy shipment of instructional materials from one campus within the district to another campus.

Campus Transfers have two commonly used purposes:

1. When opening a new campus, instructional materials typically get moved from one or more campuses to the new campus.

2. Moving materials from one campus to another due to changes in enrollment throughout the school year. The district can initiate these transfers and/or allow campuses to initiate the transfer. You can set the preference to allow campus initiated transfers by selecting the Allow Campus Initiated Transfers preference in District Preferences.

Campus Transfers Page

• Add - creates a new campus to campus transfer

• Show Completed  - displays Completed transfers (all items have been received)

• Transfer Name - displays the auto-generated name given to transfers

• Target Campus - displays the name of the campus who will be receiving the transfer

• Status - displays the overall status of the transfer

• Date Created - displays the date the transfer was created

• Details - opens the Campus Transfer Details page providing additional information specific to the transfer

• Edit - opens the Campus Transfer Details page and allows the editing of a transfer
  

Campus Transfers Details Page

• Name - displays the auto-generated name given to transfers

• Campus - displays the name of the campus who will be receiving the transfer

• Status - displays the overall status of the transfer

• Date Created - displays the date the transfer was created

• Transfer Type - displays the type of TIPWeb-IM transfer

• Notes - displays the notes regarding the items within this campus to campus transfer for each campus' benefit

• Edit Transfer - opens the Campus Transfers Edit page

• Transfer Ticket - opens all of the itemized campus to campus transfer(s) shipping receipt and changes all of the ISBNs in the status of In Transit (listed in the Campus Transfers grid)

• Receive All - receives multiple items and their respective quantities at one time

• Source Campus - displays the name of the campus who provides the items respective to the transfer

• ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) requested on the campus to campus transfer

• Title - displays the assigned name of the instructional material requested on the campus to campus transfer

• Status (located below the blue header bar) - display indicates the current status of each ISBN on the campus to campus transfer

• Qty Requested - displays the quantity of copies requested per ISBN

• Qty Received - displays the quantity of copies received per ISBN

• Qty to Receive - displays the remaining quantity of copies to receive

• Transfer Ticket (located on each ISBN's row) - opens the itemized campus to campus transfer shipping receipt for the respective ISBN and changes ISBN's status to In Transit

• Receive - receives the respective ISBN and its respective quantities

• Mark As Complete - changes the ISBN's status to Complete when the quantity received is less than the quantity shipped (and you are not waiting on another partial shipment)

• Deny - changes the ISBN's status to Denied on a campus to campus transfer requesting your campus to send something to another campus
  

Campus Transfers Edit Page

• Transfer Name - displays the auto-generated name given to transfers

• Target Campus - displays the name of the campus who will be receiving the transfer

• Transfer Status - displays the overall status of the transfer

• Notes - displays the notes regarding the items within this campus to campus transfer for each campus' benefit
  

• ISBN Grid:

• • ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) requested on the transfer

  • Title - displays the assigned name of the instructional material requested on the transfer

  • SLC (State List Code) - displays the respective state assigned number associated with the ISBN

  • Publisher - name of the publishing company respective to the instructional material

  • Price - suggested replacement price for a single copy
    

• ISBN Eligibility Summary Section:

• • Teacher Eligibility - displays the number of teachers scheduled to teach classes utilizing the selected ISBN (book course relationships are required for this to calculate accurately)

  • Student Eligibility - displays the number of students scheduled to attend classes utilizing the selected ISBN (book course relationships are required for this to calculate accurately)

  • Total Eligibility - displays the total number of individuals (Teacher Enrollment & Student Enrollment) multiplied by the district assigned eligibility percentage assigned to this ISBN (book course relationships are required for this to calculate accurately)

  • Copies Owned - displays the current quantity of the selected ISBN the district is holding the target campus responsible for

  • Copies Needed - displays the quantity the target campus is eligible for of the selected ISBN based on Total Eligibility subtracted by the Copies Owned (book course relationships are required for this to calculate accurately)

  • Available For Transfer District Wide - displays the storage quantity at all other campuses district wide

  • Add Book - when displayed, opens the Campus Transfers District Availability page to assign quantities to transfer from the respective campus(es)

  • Save - after adding at least one ISBN to the campus transfers, saves the campus transfer as of that moment in the status of New
    

• Transfer Details Grid:

• • Edit Quantity - located on each ordered ISBN's row and opens the quantity ordered for the respective ISBN to allow changes

  • Remove ISBN from Transfer - located on each ordered ISBN's row and removes the respective ISBN from the campus requisition

  • Source Campus - displays the name of the campus who will be sending the transfer

  • ISBN - displays the selected International Standard Book Number (generally a 10 or 13 digit number) requested on the transfer

  • Title - displays the selected ISBN's name of the instructional material requested on the transfer

  • SLC (State List Code) - displays the respective state assigned number associated with the selected ISBN

  • Qty Requested - displays the requested transfer quantity of the respective ISBN

  • Not In Use - displays the number of copies in storage for the selected ISBN and campus (copies issued to students or teachers are not available to transfer)
    

Campus Transfers District Availability Page

• Add Entered Quantities to Transfer - adds the grid data into the campus transfer for the respective campus(es)

• Source Campus - displays the name of the campus who will be sending the transfer

• Total Inventory - displays the quantity of the selected ISBN the district is holding the respective campus(es) responsible for

• Eligibility Over/Short - displays the positive or negative number of the campus' Total Eligibility minus their Total Inventory for the ISBN (book-course relationships are required for this to calculate accurately)

• Not In Use - displays the number of copies in storage for the selected ISBN and campus (copies issued to students or teachers are not available to transfer)

• QTY to Transfer - a field to record the requested quantity of the selected ISBN to ship from the source campus to the target campus