Initialize Items to a Room

Initializing a room is the process by which you tell TIPWeb-IT where each currently owned item is located within your site.  This process is most commonly used when entering items currently located in a room not yet tagged/tracked in TIPWeb-IT (example: a mounted ceiling projector which was purchased years ago).

Initialize an Item to a Room

The following steps require tags (Tags are the unique identifiers which are used to track the items within TIPWeb-IT. Tags are affixed to each item you wish to track. If you currently have asset tags which could sever as your TIPWeb-IT Tag numbers (unique identifiers), you will not need to print TIPWeb-IT Tags. 80 tags are printed per sheet of labels - 3M Label #3100-Q or Avery Label #5167.) for each item initialized.

1. Click on , located on the top navigation bar.
2. Filter for the room to which you wish to initialize products.
3. Click on Initialize Room Inventory located on the room's respective row. The Initialize Room Inventory window opens.
4. Select the Funding Source for the item you are initializing using the drop down menu.
5. Locate the product in the printed product catalog and scan the Product Number barcode into the Product Number field or use Search to select the desired product.

6. Select the Status of the item.
   
   Available - assigns this item to this room for the purpose of later issuing it to an individual or another room.
   
   In Use - assigns this item to this room and designates it is not available to issue to another room, staff, or student.

7. Locate the item's Tag and scan it into the Tag field.
8. If a serial number is required, enter the serial number of this item into the Serial field.
9. Once successfully initialized, the item appears in the Scan History for Today grid.
10. Click Done to close the Initialize Room Inventory window.
    

Unlock Product Number

If you wish to initialize different products to a room, you will need to unlock the Product Number field.

1. The Product Number field retains the last product number selected.
2. Click on Locked, located to the right of the Product Number field.  This will unlock the Product Number field and the icon will change to Unlocked.
3. From the printed product catalog, locate the next Product Number barcode and scan the barcode into the unlocked Product Number field.
4. The Product Number field will become locked again.  This allows you to initialize multiples of this product with just scan one of the product number.
   

Note:

Tags are the unique identifiers used to track the items within TIPWeb-IT.  Tags are affixed to each item you wish to track.  If you currently have asset tags which could serve as your TIPWeb-IT tag numbers (unique identifiers), you will not need to print TIPWeb-IT tags.

Districts with the Departments Feature (Departments is an optional feature which must be purchased to enable it within TIPWeb-IT. This feature allows for the ability to assign Departments to users and tags. Those users assigned to a specific department(s) will only be able to access/view/modify tags assigned to the respective department. For more information about the Departments Feature, contact Customer Support at support@hayessoft.com or 800-495-5993.) enabled will be asked to assign each tag to a specific department.

Scanner Requirements include using a scanner which is programed to read symbology 128A.  Contact Hayes Software Systems for more information and/or current scanning equipment available to purchase.