Remove/Archive Consumables

Closing allows the district to tidy their data collected over the course of a year/term.  Remove/Archive Consumables allows the removal of selected consumable material types from campuses, zeros out the district’s distribution counts for the respective ISBNs, and archives the original distribution data into the Archives.

WARNING:  Closing processes cannot be undone.  

Questions?  Contact your district instructional materials coordinator or the Hayes Software Systems Customer Support team at 800-495-5993.

Remove/Archive Consumables

1. Click on Tools, located on the Navigation Bar.

2. Click on Closing, located under Global Tools subcategory. This opens the Closing page.

3. Click on Remove/Archive Consumables. This opens the Remove/Archive Consumables page.

4. Click on Next.  This opens the Consumable Listing grid.

5. Search for the desired ISBN (assigned to a "consumable" material types).

6. Select the ISBN using Add, located on the same row.  The ISBN displays in the Consumables to remove in use and reduce inventory grid.

7. Continue adding consumables by repeating steps 5 and 6.

8. Click on Go.  The Delete Selected Consumable Confirmation window opens.

9. The following message appears:
   
   Please type the word “AGREE” in the box below and click “OK” to indicate you want to PERMANENTLY delete the selected consumables.

10. Enter AGREE in the confirmation field (field is case sensitive).

11. Click OK.  

12. The message "Success! All consumables selected have been removed and archived." appears.

13. Click OK.  

14. Click Cancel.  This returns you to the Closing page.
    

NOTE:

Add all consumables in the Consumable Listing grid by clicking on  Add All, located above the blue header bar.

If a consumable is added to the lower grid in error, locate the ISBN in the Consumables to remove in use and reduce inventory grid.  Click on Remove, located on the same row.  

Remove all consumables from the lower grid by clicking on    Remove All, located above the blue header bar.