Create a District Vendor Order

Vendor Orders allows the district to increase inventory counts for existing ISBNs by creating vendor orders. Vendor sources are also documented in a vendor order and could include a depository, a local vendor, a publishing company, or your state’s education agency.  Once the items are received and in stock at the district level, they can be distributed to campuses.

Create a Vendor Order

1. Click on Inventory, located on the Navigation Bar.

2. Under the Orders subcategory, click on District Vendor Orders.  This opens the Vendor Orders page.

3. Click on Add.  This opens the Create Vendor Orders page.

4. Enter a name for the order in the Vendor Order Name field (It must be unique).

5. Select a Funding Source from the Funding Source's drop down menu.

6. Select a Vendor from the Vendor drop down menu.

7. Enter any funding reference information relevant to the vendor order into the PO Number/Reference field.

8. Enter any notes relevant to the vendor order into the Special Instructions for this Order field.

9. Select the Anticipated Arrival Date by clicking on (calendar tool).

10. Click on Next Page.  This opens the next Create Vendor Orders page containing the ISBN grid.

11. Search for the desired ISBN.

12. Click on the title of the item. The row highlights orange.

13. Referencing the Copies Needed field, enter a quantity into the Copies to Order field.

14. Click on Add.  This adds the selected ISBN and the copies to order to the lower half of the page.

15. Add multiple titles by repeating steps 11 through 14.

16. Click on Save.  This returns you to the Vendor Orders page.
    

NOTE:

The Billing Information and the Shipping Information displayed on Create Vendor Orders page is entered by the district on the TIPWeb Settings page.  Any changes to these fields are handled in that area of TIPWeb-IM.