Campus Adjustments Overview

Campus Adjustments are used primarily to decrease the inventory of district tracked items or instructional materials at the campus level.  There is one special case where an adjustment will increase inventory. These requests are subject to district approval.

Decreases in inventory may be due to:

• Payment and/or agreement of losses to instructional materials (commonly due to materials issued to students/teachers)

• Surplus instructional materials due to a decrease in students

• Destroyed instructional materials in a fire, flood or other natural disaster (not due to abuse by an individual)

• Worn out instructional materials (coming apart due to wear, not abuse)

Increases in inventory due to found instructional materials previously paid for by the campus are processed by a Found Adjustment, which is automatically created when a previously paid for (reconciled (Distributions to individuals on a campus which have been identified as missing/not usable [statuses include: LOST, PAID, PRTL, and DSTY] and the campus' active inventory is reduced/reconciled to acknowledge the loss of the item via a corresponding Campus Adjustment - which is posted by the district. Accession numbers of reconciled titles remain in the campus' records for retention efforts and in case the item comes back. If a campus collects a reconciled accession via the Quick Entry screen, a Found Campus Adjustment is automatically submitted to the district.)) item is returned to storage. Once the adjustment is posted, the inventory at the campus level will increase. Posting the adjustment will also automatically reflect the increase at the district level.

Adjustment Types for Inventory Decreases

• Paid - declaration of items which have been paid for by students, departments, and/or the campus (correcting a shortage after a physical audit or submitting payment for an items they have collected from students/departments)

• Return Surplus - the campus has too many copies of an ISBN and is returning the usable/good condition copies to the district warehouse

• Destroyed - declaration for items destroyed in a fire, flood or other natural disaster (not due to abused by an individual)

• Worn Out - declaration of items coming apart due to wear across the ISBN copies (not due to the abuse of a single item)
  

Adjustment Type for Inventory Increases

This campus adjustment, if approved by the district, will increase the campus inventory and also increase the district's inventory count for the respective ISBN.  This is done to regain an item into inventory that was adjusted out of the campus inventory (Paid Campus Adjustment) and district inventory (Paid Inventory Adjustment) sometime in the past.

• Found - declaration of items found (in adoption and in good condition) previously thought to be lost and were paid for by the campus to the district (reconciled (Distributions to individuals on a campus which have been identified as missing/not usable [statuses include: LOST, PAID, PRTL, and DSTY] and the campus' active inventory is reduced/reconciled to acknowledge the loss of the item via a corresponding Campus Adjustment - which is posted by the district. Accession numbers of reconciled titles remain in the campus' records for retention efforts and in case the item comes back. If a campus collects a reconciled accession via the Quick Entry screen, a Found Campus Adjustment is automatically submitted to the district.)) - not for items counted/identified in the previous year's inventory audit and expected to be part of the campus' current inventory count
  

Campus Adjustment Grid

• Add - creates a new campus adjustment

• Show Completed  - displays Completed campus adjustments (all items have been posted/denied)

• Adjustment Name - displays the names given to the campus adjustments (must be unique)

• Campus Name - name the site/location goes by

• Status - displays the overall status of the campus adjustment (not to be confused with the respective ISBN's statuses)

• Type - displays the adjustment type assigned to the campus adjustment

• Created By - displays the name of the user who was logged into TIPWeb-IM and created the campus adjustment

• Details - opens the Adjustment Request Details page providing additional information specific to the campus adjustment

• Edit - opens the Adjustment Request Details page and allows the editing of the campus adjustment

• Report - opens the respective PDF file formatted Adjustment Request Receipt as of that moment in time

• Delete - deletes the campus adjustment from TIPWeb-IM (only available for campus adjustments in the status of Complete)
  

Campus Adjustment Details Page

• Name - displays the name given to the campus adjustment (must be unique)

• Type - displays the adjustment type assigned to the campus adjustment

• Status - displays the overall status of the campus adjustment (not to be confused with the respective ISBN's statuses)

• Dated Created - displays the date the campus adjustment was created

• Created By - displays the name of the user who was logged into TIPWeb-IM and created the campus adjustment

• Campus - name the site/location goes by

• Description - displays the notes regarding the items within this campus adjustment for the campus' benefit and/or to communicate with the district coordinator

• Edit - opens the Campus Adjustment Edit page and allows the editing of the adjustment

• Call Tag - when displayed, marks the item as Call Tag (defined as a district delivery vehicle is headed toward the campus to retrieve the identified materials)

• Post All - located above the blue header bar, applies the adjustment in available inventory for all of the titles within the inventory adjustment (copies issued to students or teachers are not available to adjust)

• ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) requested on the campus adjustment

• Title - displays the assigned name of the instructional material requested on the campus adjustment

• Status (located below the blue header bar) - displays the current status of each ISBN on the campus adjustment

• Adjust - displays the number requested by the campus to adjust

• Posted - displays the number approved and posted by the district

• Copies - a field to record the quantity to adjust for the selected ISBN

• Post - applies the decrease in available inventory for the respective title (copies issued to students or teachers are not available to adjust)

• Deny - when displayed, allows the item to be marked as denied (no copies are or will be adjusted)

• Complete - finalizes an ISBN's reduced copies to adjust (than originally entered in the Adjust field)
  

Campus Adjustment Edit Page

• Name of Adjustment - displays the name given to the campus adjustment (must be unique)

• Adjustment Type - displays the adjustment type assigned to the campus adjustment

• Adjustment Status - displays the overall status of the campus adjustment (not to be confused with the respective ISBN's statuses)

• Description - displays the notes regarding the items within this campus adjustment for the campus' benefit and/or to communicate with the district coordinator
  

• ISBN Grid:

• • ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number)

  • Title - displays the assigned name of the instructional material

  • SLC (State List Code) - displays the respective state assigned number associated with the ISBN

  • Publisher - name of the company which publishes the respective instructional material

  • Price - suggested replacement price for a single copy

  • Available for Adjustment - displays the number of copies in storage for the selected ISBN (copies issued to students or teachers are not available to adjust)

  • Copies to Adjust - a field to record the requested quantity to adjust for the selected ISBN

  • Add - attaches the ISBN and the Copies to Adjust to the campus adjustment

  • Save - after adding at least one ISBN to the campus adjustment, saves the campus adjustment
    

• ISBNs on Adjustment Grid:

• • Edit Quantity - located on each ordered ISBN's row and opens the quantity to adjust for the respective ISBN to allow changes

  • Remove ISBN from Requisition - located on each ordered ISBN's row and removes the respective ISBN from the campus adjustment

  • ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) attached to the campus adjustment

  • Title - displays the assigned name of the instructional material requested on the campus adjustment

  • Status (located below the blue header bar) - displays the current status of each ISBN on the campus adjustment

  • Copies to Adjust - displays the requested quantity to adjust for the selected ISBN