Remove/Archive Cleared Teachers

Remove/Archive Cleared Teachers allows the removal of cleared teacher accounts (cleared means there are no materials assigned to the teacher, in any status) and sends it to the archives (removes and archives data accumulated since the last time this process was run).  By removing and archiving cleared or empty teacher accounts, this allows the next import to only bring in currently enrolled teachers (teachers whom are no longer on the campus now only exist in the archives).

BEST PRACTICE:  Closing processes cannot be undone.  Only use the processes that fit your campus/district's current policies and run this process towards the end of the business day.

Questions?  Contact your district instructional materials coordinator or the Hayes Software Systems Customer Support team at 800-495-5993.

Remove/Archive ALL Cleared Teacher Accounts

1. Click on Tools, located on the Navigation Bar.

2. Click on Closing, located under the Global Tools subcategory. This opens the Closing page.

3. Click on Remove/Archive Cleared Teachers, located under the Teachers subcategory.  This opens the Remove/Archive Cleared Teachers page.

4. Click Go.  This will open the Processing - Please Wait window.

5. After the process has completed, the message "Success! Teacher records archived and deleted." appears.  

6. Click OK.

7. Click on Cancel to return to the Closing page.