Remove/Archive Cleared Students

Remove/Archive Cleared Students allows the removal of cleared student accounts (cleared means there are no materials assigned, in any status, to the student) and sends it to the archives (since the last time this process was run).

By removing and archiving cleared or empty student accounts, this allows the next import to only bring in currently enrolled students (students whom are no longer on the campus now only exist in the archives).

BEST PRACTICE:  Closing processes cannot be undone.  Only use the processes that fit your campus/district's current policies and run this process towards the end of the business day.

Questions?  Contact your district instructional materials coordinator or the Hayes Software Systems Customer Support team at 800-495-5993.

Remove/Archive ALL Cleared Student Accounts

  1. Click on Tools, located on the Navigation Bar.

  2. Click on Closing, located under the Global Tools subcategory. This opens the Closing page.

  3. Click on Remove/Archive Cleared Students, located under the Students subcategory.  This opens the Remove/Archive Cleared Students page.

  4. Click Go.  This will open the Processing - Please Wait window.

  5. After the process has completed, the message "Success! Student records archived and deleted." appears.  

  6. Click OK.

  7. Click on Cancel to return to the Closing page.

Remove/Archive Cleared Student Accounts by Grade level

  1. Click on Tools, located on the Navigation Bar.

  2. Click on Closing, located under the Global Tools subcategory. This opens the Closing page.

  3. Click on Remove/Archive Cleared Students, located under the Students subcategory.  This opens the Remove/Archive Cleared Students page.

  4. Click the Grade tab at the top of the screen.

  5. Select the desired grade level using the Grade drop down menu.

  6. Click Go.  This will open the Processing - Please Wait window.

  7. After the process has completed, the message "Success! Student records archived and deleted." appears.  

  8. Click OK.

  9. Click on Cancel to return to the Closing page.