Change Student Distributions to LOST

Closing allows a campus to tidy their data collected over the course of a year/term.  The various processes available are not required.  

Change Student Distributions to Lost allows the selection of a portion or of all student distributions and change them from DIST to LOST (options to change the student distributions are by Date, Title, and Grade).  Print form letters for students who failed to return their distributions by the established deadline in order to help collection efforts

BEST PRACTICE:  Closing processes cannot be undone.  Only use the processes that fit your campus' current policies.

Questions?  Contact your district instructional materials coordinator or the Hayes Software Systems Customer Support team at 800-495-5993.

Change ALL Student Distributions to LOST

This will change all student distributions in the status of DIST to LOST.

  1. Click on Tools, located on the Navigation Bar.

  2. Click on Closing, located under Global Tools subcategory. This opens the Closing page.

  3. Click on Change Student Distributions to Lost, located under the Students subcategory.  This opens the Change Student Distributions to Lost page.

  4. Click Go.

  5. The message "The following action will change all distributed books to lost for your selections.  Are you sure?"  appears.

  6. Click OK.  This will open the Processing - Please Wait page.

  7. After the process has completed, the message "Success! Student distribution records updated." appears.

  8. Click on Previous Page to return to the Closing page.

Change a Selection of Student Distributions to LOST

This will change the respective student distributions identified in the filters set from the status of DIST to LOST.

  1. Click on Tools, located on the Navigation Bar.

  2. Click on Closing, located under Global Tools subcategory. This opens the Closing page.

  3. Click on Change Student Distributions to Lost, located under the Students subcategory.  This opens the Change Student Distributions to Lost page.

  4. Use the various filters on the Date tab, Title Tab, and/or Grade Tab at the top of the screen to identify a small selection of student distributions.

  5. Review the Change Student Distributions to Lost Where box to verify the set filters.

  6. Click Go.

  7. The message "The following action will change all distributed books to lost for your selections.  Are you sure?"  appears.

  8. Click OK.  This will open the Processing - Please Wait page.

  9. After the process has completed, the message "Success! Student distribution records updated." appears.

  10. Click on Previous Page to return to the Closing page.

NOTE:

The tabs refine the records by: