Students are the learners within a site to which items are issued. The Students grid allows you to search for active students (default) and inactive students (if "Show Inactive" is selected). Students are imported/updated on a nightly basis from your student management system. There are multiple functions allowing a site user to perform tasks pertaining to adding students, editing of existing student details, issuing items to students, and reporting inventory and inventory history for each student.
Students allows a site user to perform multiple tasks pertaining to adding students and the inventory for each student.
Add Record 
- add a student to this site
Bulk Charge 
- single charge assessed to multiple students
Show Inactive - when checked, allows a search for and view of students marked as inactive
Search Fields - located at the top of the Students grid, allows a site to search for a specific student using the Students ID, First Name, Middle Name, Last Name, Grade, and Homeroom
Edit 
- is located
on each student's row and is the process by which a site user may
add/edit the respective student's details
Actions - functions allowing the site user to affect the item's status
Issue Inventory to Students 
- is located on each student's row and is the process by which
a site user issues an item to the respective student
Inventory History 
- is located on each student's row and displays
the inventory history of the respective student, including: Product
Number, Product Name, Tag, Status, Date, Source, Destination,
Notes, and Custom Field Information
Assess Charge
- allows the site user to assess the Charges tab for the respective
student
The Students page provides seven reports to be view/printed.
Student Report Drop Down Menu area (results are dependent on how the Students' grid is filtered):· Barcode IDs - provides, in PDF format, a listing of the students within a site and their respective barcodes
· Transaction Receipts - provides, in PDF format, a list of all products and their respective tag numbers, issued to the student(s)
· Accessory Listing - provides, in CSV format, a list of the quantity of accessories issued to students and quantity missing
· Charge Listing - provides, in CSV format, a list of the students with assessed charges (satisfied and/or unsatisfied)
· Inventory Due Date Listing – provides, in CSV format, a list of the students with overdue tags
· Student Inventory Status - provides, in CSV format, a list of the students, items issued to them, and the respective details of those items
· Student Listing - provides, in CSV format, a list of the students
· Charge Activity Listing - provides, in CSV format, a list of the students, respective charges (satisfied or unsatisfied), and any charge payments (payment, void, or refund)
· Students with No Distributions - provides, in CSV format, a list filtered by Product Type of students who were not issued the respective product type
Student Grid area:
·
· View Transaction
Receipt Report 
- located
on each student's row and displays, in PDF format,
a list of all products and the respective tag numbers issued to the student(s)
Students Details
The Details tab displays each student's detailed information as imported into TIPWeb-IT from the student management system and/or as entered by the site user.
· Student ID - an alpha and/or numeric identification number
· First - first name of student
· Middle - middle name of student
· Last - last name of student
· Grade - grade level the student is associated
· Homeroom - homeroom the student is associated
· Address 1 - address of student
· Address 2 - secondary address of student
· City - city of student
· State - state of student
· Zip - zip code of student
· Phone - phone number of student
· Student E-mail - e-mail address of student
· Parent E-mail - e-mail address of parent
· Notes - displays any site user created notes
Students Inventory
The Inventory tab displays each student's inventory quantities by item.
· Product Number - an auto generated field; however, the administrative administrator has the option to enter a unique product number
· Product Name - name of the product
· Tag - unique identifier affixed to each item (a district asset tag and/or a TIPWeb-IT created tag number) and used to track individual items within TIPWeb-IT
· Status - displays the status of any item currently issued to the student (e.g. In Use, Lost, etc...)
· Scan Date - displays the last modified date for the respective item
· Site – displays the last site for the respective item
Actions - functions allowing the site user to affect the item's status.
Return Inventory 
- collects the item
from the student, returning it to the original source
Product
Distribution Receipt or Product Collection Receipt - a
PDF receipt listing items issued to or collected from a student
and includes the student’s digital signature
Assess Charge
- allows the site user to assess a charge related to the item
The Charges tab displays assessed charges for the respective student. Charges are assessed when an item has been damaged and/or as a prerequisite before an item is issued.
Product - name of the product
Tag - unique identifier affixed to each item (a district asset tag and/or a TIPWeb-IT created tag number) and used to track individual items within TIPWeb-IT
Charge Type - created by a district level administrative to categorize charges and determine settings per charge type. A site user may or may not; change the price of a charge type, view percentages based on the product’s replacement price, or issue a charge type without a tag
Amount - displays the amount of the assessed charge (this may or may not be changed dependent on district level administrative settings)
Due - displays the remaining balance of the charge amount (a satisfied charge will display a zero balance)
Payments – displays the amount paid on the charge
Refunds – displays the amount refunded on the charge
Issued Date - displays the date the charge was issued to the student
Actions - allows a site user to take action on the respective charge
New Charge Payment 
- allows a site user
to add a payment to the respective charge (partial or full payments)
Refund - allows a site user to refund part or all of a payment received for a respective charge
Charge Receipt - allows
a site user to view/print the details of a charge, including information
regarding the product, the charge type assigned, the status of
the charge, any charge notes, and payment history