Verify Campus Audit Counts

Audits is the automated process by which a district requests a campus to examine, record, and officially verify their campus’ inventory counts for selected district tracked items within TIPWeb-IM.

Opening each submitted campus audit and reviewing it is required.  This allows the district an opportunity to change any inventory counts prior to finalizing the campus audit.  Once the review is accomplished, the district marks the campus audit as verified and this makes it eligible to be finalized and/or campus adjustments to be automatically created from the campus' verified audit results.

Reviewing and making possible edits to campus submitted audit counts can only be made to Submitted or In Review audits.

Verify All Campus Audit Counts

1. Click on  Inventory, located on the Navigation Bar.

2. Under the Audits subcategory, click on Audit Management.  This opens the Audit Management page.

3. Search for the desired audit.

4. Click on  Edit located in the respective row.  This opens the audit in the Edit Campus Audit page.

5. Review the District Count for each ISBN (This is the final audit count and it will be used if adjustments will automatically be created from this audit.).  

6. Edit counts if necessary.

7. Click on  Verify.

8. A message displays "Click OK to verify this audit. You will be unable to edit this audit after you verify."

9. Click OK. This marks the audit as Verified and returns you to the Audit Management page.
   

NOTE:

The default sort for the top grid is by SLC (state list code).

Inventory counts, for an audit in the status of New or In Progress, will automatically update when a respective campus requisition is received and/or a campus adjustment is posted.

Once the audit is submitted, the inventory counts and the campus’ submitted audit counts are frozen and will not change.