Receive Transfer Items for a Campus

Campus to Campus Transfers allows the quick and easy shipment of instructional materials from one campus within the district to another campus. The district can receive the items on a transfer on behalf of the target campus.

If the source campus has less than the amount requested to send the target campus, deny the request for the item.  Then add another transfer request with the smaller quantity the source campus is willing/able to send.

BEST PRACTICE:  Encourage the target campus to receive the items in TIPWeb-IM themselves.  This will help verify the quantity shipped was the quantity received.   Also, encourage the inclusion of the Transfer Ticket (A Transfer Ticket is the campus to campus transfer shipping slip the source campus provides the target campus. This serves as a form for the source campus to verify and sign off that they sent the correct amount requested. It is also a list of items and quantities included in the shipment for the benefit of the target campus. The Transfer Ticket is in PDF file format.) with the shipment by the sending campus.  

Receive Transfer Items on Behalf of a Campus

1. Open the shipment and verify the number of materials shipped to the target campus.  Note the quantities received on the Transfer Ticket (A Transfer Ticket is the campus to campus transfer shipping slip the source campus provides the target campus. This serves as a form for the source campus to verify and sign off that they sent the correct amount requested. It is also a list of items and quantities included in the shipment for the benefit of the target campus. The Transfer Ticket is in PDF file format.).

2. Click on Inventory, located on the Navigation Bar.

3. Under the Transfers subcategory, click on Campus Transfers.  This opens the Campus Transfers page.

4. Locate the transfer in the status of In Transit.

5. Click on Details to open the transfer.

6. Locate the ISBN to receive.

7. Enter the number of copies received into the Qty To Receive field located on the same row.

8. Click on Receive for the respective row.

9. Receive multiple titles for the same transfer by repeating steps 6 through 8.

10. Click on Previous Page to return to the Campus Transfers page.
    

NOTE:

If the ticket becomes lost, reprint the ticket by clicking on Transfer Ticket above the blue header on the transfer's Details page.  

If there is a shipping discrepancy, contact the source campus.  Verify if they will be sending an additional shipment.  If they are not and will not be sending additional materials to match the transfer ticket's shipped amount, enter the quantity the target campus did receive.  Click on Receive for the respective title.  To finalize the transfer with the reduced quantity, click on Mark as Complete.  

Once all materials have been received, the overall transfer's status will change to Complete.  If you do not mark a title's reduced shipping quantity as complete, then the transfer will remain open and in the status of In Transit.