Change Teacher Distributions to Lost

Closing allows a campus to tidy their data collected over the course of a year/term.  The various processes available are not required.  

Change Teacher Distributions to Lost allows the selection of a portion or of all teacher distributions and change them from DIST to LOST (options to change the teacher distributions are by Date and Title).  Print teacher receipts for teachers who failed to return their distributions by the established deadline in order to help collection efforts.

BEST PRACTICE:  Closing processes cannot be undone.  Only use the processes that fit your campus' current policies.

Questions?  Contact your district instructional materials coordinator or the Hayes Software Systems Customer Support team at 800-495-5993.

Change ALL Teacher Distributions to LOST

This will change all teacher distributions in the status of DIST to LOST.

  1. Click on Tools, located on the Navigation Bar.

  2. Click on Closing, located under Global Tools subcategory. This opens the Closing page.

  3. Click on Change Teacher Distributions to Lost, located under the Teachers subcategory.  This opens the Change Teacher Distributions to Lost page.

  4. Click Go.

  5. The message "The following action will change all distributed books to lost for your selections.  Are you sure?"  appears.

  6. Click OK.  This will open the Processing - Please Wait page.

  7. After the process has completed, the message "Success! Teacher distribution records updated." appears.

  8. Click on Previous Page to return to the Closing page.

Change a Selection of Teacher Distributions to LOST

This will change the respective teacher distributions identified in the filters set from the status of DIST to LOST.

  1. Click on Tools, located on the Navigation Bar.

  2. Click on Closing, located under Global Tools subcategory. This opens the Closing page.

  3. Click on Change Teacher Distributions to Lost, located under the Teachers subcategory.  This opens the Change Teacher Distributions to Lost page.

  4. Use the filters on the Date tab and/or Title tab at the top of the screen to identify a small selection of teacher distributions.

  5. Review the Change Teacher Distributions to Lost Where box to verify the set filters.

  6. Click Go.

  7. The message "The following action will change all distributed books to lost for your selections.  Are you sure?"  appears.

  8. Click OK.  This will open the Processing - Please Wait page.

  9. After the process has completed, the message "Success! Teacher distribution records updated." appears.

  10. Click on Previous Page to return to the Closing page.

NOTE:

The tabs refine the records by: