Campus Vendor Orders Overview

Campus Vendor Orders allow you to place an order for existing campus owned ISBNs the district level is not tracking (such as, dictionaries or the English Department's paperback books).  There is no submission process since the district office does not track campus owned materials.  You have full control over campus vendor orders at every stage in the process.

Campus Vendor Order Page

• Add - creates a new vendor order

• Show Completed  - displays Completed vendor orders (all items have been received)

• Grid Header Bar - clickable columns that will sort the grid information in ascending or descending order

• Vendor Order Name - displays the names given to the vendor orders (must be unique)

• Date Created - displays the date the vendor order was created

• Status - displays the overall status of the vendor order (not to be confused with the respective ISBN's status)

• Created By - displays the name of the user who was logged into TIPWeb-IM and created the vendor order

• Details - opens the Vendor Order Details page providing additional information specific to the vendor order

• Edit - opens the Vendor Order Details page and allows the editing of the vendor order

• Receive - opens the respective vendor order and allows receiving the shipment sent by the vendor

• Report - opens the respective PDF file formatted Vendor Order Report as of that moment in time
  

Vendor Order Details Page

• Order Name - displays the name given to the vendor order (must be unique)

• Status - displays the overall status of the vendor order (not to be confused with the respective ISBN's status)

• Funding Source - the source of financial resources used to purchase an item

• Date Created - displays the date the vendor order was created

• Created By - displays the name of the user who was logged into TIPWeb-IM and created the vendor order

• PO Number/Reference - an alpha and/or numeric purchase order number or reference information regarding the purchase of the items within the vendor order

• Publisher - name of the company publishing the respective instructional material

• Anticipated Arrival Date - date the items on the vendor order are expected to be received from the vendor

• Total # of Books Ordered - displays the total quantity of copies requested (all ISBN specific quantities combined)

• Total Value of Order - displays the overall value of the vendor order (quantity requested multiplied by ISBN unit price)

• Special Instructions - displays the notes regarding the items within this vendor order

• Report - opens the respective PDF file formatted Vendor Order Report as of that moment in time

• Delete - deletes the entire vendor order

• ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) requested on the vendor order

• Title - displays the assigned name of the instructional material requested on the vendor order

• SLC (State List Code) - displays the respective state assigned number associated with the ISBN

• Ordered - displays the quantity requested respective to the instructional material requested on the vendor order

• Received - displays the quantity received from the vendor
  

Edit Vendor Order Page

• Vendor Order Name - displays the name given to the vendor order (must be unique)

• Funding Source - the source of financial resources used to purchase an item

• Edit - opens the vendor order details

• ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) requested on the vendor order

• Title - displays the assigned name of the instructional material requested on the vendor order

• SLC (State List Code) - displays the respective state assigned number associated with the ISBN

• Publisher - name of the company publishing the respective instructional material

• Price - suggested replacement price for a single copy

• Teacher Enrollment - displays the number of teachers scheduled to teach classes utilizing the selected ISBN (book course relationships are required for this to calculate accurately)

• Student Enrollment - displays the number of students scheduled to attend classes utilizing the selected ISBN (book course relationships are required for this to calculate accurately)

• Copies Owned - displays the current quantity of the selected ISBN your campus currently owns

• Copies Needed - displays the selected ISBN's quantity your campus is eligible based on Total Eligibility subtracted by the Copies Owned (book course relationships are required for this to calculate accurately)

• On Order - displays the current quantity of the selected ISBN already on other vendor orders and not yet received

• Copies to Order - a field to record the requested additional quantity of the selected ISBN

• Add Textbook to Vendor Order - attaches the ISBN and the Copies to Order to this vendor order

• Save - after adding at least one ISBN to the vendor order, saves the vendor order as of that moment in the status of Pending

• Report   - opens the respective PDF file formatted Vendor Order Report as of that moment in time

• Edit Quantity - located on each ordered ISBN's row and opens the quantity ordered for the respective ISBN to allow changes

• Remove ISBN from Vendor Order - located on each ordered ISBN's row and removes the respective ISBN from the vendor order
  

Receive Vendor Orders Page

• Order Name - displays the name given to the vendor order (must be unique)

• Status - displays the overall status of the vendor order (not to be confused with the respective ISBN's statuses)

• Funding Source - the source of financial resources used to purchase an item

• Date Created - displays the date the vendor order was created

• Created By - displays the name of the user who was logged into TIPWeb-IM and created the vendor order

• PO Number/Reference - an alpha and/or numeric purchase order number or reference information regarding the purchase of the items within the vendor order

• Publisher - name of the company which publishes the respective instructional material

• Anticipated Arrival Date - date the items on the vendor order are expected to be received from the vendor

• Total # of Books Ordered - displays the total quantity of copies requested (all ISBN specific quantities combined)

• Total Value of Order - displays the overall value of the vendor order (quantity requested multiplied by ISBN unit price)

• Special Instructions - displays the notes regarding the items within this vendor order for the campus' benefit

• Show Complete  - displays ISBNs in the status of Complete (all copies of items on order have been received)

• Receive All - located above the blue header bar, receives all quantities of all ISBNs shipped from the vendor

• ISBN - displays the International Standard Book Number (generally a 10 or 13 digit number) requested on the vendor order

• Title - displays the assigned name of the instructional material requested on the vendor order

• SLC (State List Code) - displays the respective state assigned number associated with the ISBN

• Ordered - displays the quantity ordered on the vendor order

• Price - displays the suggested replacement price for a single copy

• History - displays date(s) received and quantities received (partial shipments received are listed individually)

• Copies - displays a field to record the quantity shipped by the vendor (it may not be equal to the quantity ordered)

• Receive - receives the respective row's quantities of the ISBN shipped from the vendor